A. Secretary

Description: 

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organizing meetings and appointments.
• Take minutes in all meetings and drive to get the actions completed
• Upload data on the necessary common folders and manage the same and able to retrieve the data as required
• Should be strong on follow ups and reminders
• Indexation and filing of department documents
• Indexation and proper storage of all files in the department
• Handling logistics for senior leaders, making travel arrangements for the department personnel. This includes air tickets, hotel booking, visa, car booking, forex & payments
• Arrange logistics: training classes, seminar, workshops
• Participate in Purchasing process. Handle claims of expenses for team and Operations Director. Keep track of expense claims
• Vendor Purchase Orders, budget provisions and bills pay outs as per policy
• Key in training data into database. Assist in inputting data.
• Special projects as directed by Manager
• Organize department meetings /events/ Training as Line Manager require
• Ensure documentation compliance as per Abbott policy and discipline. Operate and maintain files ensuring security always.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Support other tasks as requirement from Operations.